SF (NXTLABS)

How I optimized my Grok Bots today, and absorbed template bots instead of adding more Spent today cleaning up my Grok Bot setup. Not adding bots. Making the ones I have sharper, and folding template bots into them. Here's exactly what I did so u can copy it. Part 1: Optimizing the bots u already have 1. Rebuild, don't patch One of my bots had too many jobs and kept dropping things. I didn't pile on more instructions. I rebuilt it narrow: one job, short prompt. Moved its data over, ran old and new side by side for two days, compared, then deleted the old one. 2. Build the board for how u actually decide Most things that reach me need a yes or no. So my board only shows decision cards I can approve in seconds. One line each: what it is, who's waiting, the bot's recommendation, one sentence why. 3. Read everything before concluding New rule for every bot: before summarizing, read the full transcript, the whole email thread, every attachment. If it can't read it all, it has to say so. And "couldn't find it" doesn't mean it didn't happen. Mark it unverified and ask me. 4. One rules file, one owner Shared rules live in one versioned file. Only my main bot can edit it. Other bots just append gaps to a feedback file. A read-only health check script runs in the weekly review, so drift gets caught early. 5. Same avatar style for every bot Small thing. Every bot gets the same cute cartoon style, so I find the right one in the sidebar instantly. Part 2: Absorbing template bots The templates are great. The mistake is installing every one as its own bot. U end up with 15 bots, overlapping jobs, conflicting rules, more cost. What I do instead: treat a template as a list of skills, then fold each skill into a bot I already have, inside its existing routines. What got absorbed today: - Personal assistant took returns, price drops, unsubscribe suggestions, flight and hotel price compare, school forms and bill reminders. - Social media bot took brand mention monitoring and early reply chances on big accounts. Drafts match the language of the original post. - Work assistant took pre-meeting briefs and commitment tracking. - Main bot took cloud agent orchestration and the method for building new bots, saved as a shared skill every bot can use. How to absorb one: 1. Read the template and write down what it actually does. 2. Pick the bot whose job already overlaps. 3. Add it to an existing routine, not a new one. 4. Dry run first and check the output yourself. 5. When it's supposed to fire, have the main bot check it really ran. Don't trust the bot's own report. 6. Then delete the template bot from the sidebar. Still tweaking something almost every day. Which templates did u absorb?